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Small teams

Welcome to Canva for Work! We are super excited to have you on board!

To help you make the best out of Canva for Work, we’ve put together this guide to help you get acquainted with some of the important processes in Canva for Work.

We’ve also shared some of the best practices we’ve identified from our users. Have a different way of going about things? Feel free to go your own way and share it with us!

Assigning permissions


In smaller design teams members usually wear many different hats, so often it makes sense to give team members a higher level of permission, such as a template designer.

To do so, simply invite everyone on your team to your Canva for Work account and assign them the template designer user role. This will give everyone in your team access to your team templates and brand kit.

For more information on adding members with specific roles, check out our Inviting team members article.

Organizing designs with your team


Designs that have been shared with your whole team can be found in the Team Stream. If you’ve accumulated a number of designs and are having trouble finding one you need from the Team Stream, you can opt to organize your designs with folders.

Our Design Folders article will give you a thorough guide to organizing your designs.

Sharing designs with a subset of your team


If you or any other team member needs to share work with only a few members of your team, create a new folder and place the work you need to share in it. Share this folder only with the individuals you need to by entering their emails in Share With a Team Member field.

Using Canva for Work as a Visual Archive


These days, with so many different social media platforms, the amount of creative material you produce can get hard to keep track of.

However, you can use Canva for Work to store and keep track of everything you’ve created. Create a folder for past campaigns, old social media posts, or anything else you create. If you ever need to reference or access it again, it will be readily available within your dashboard.  

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